Privacy Policy

This privacy policy sets out how Fry & Brown uses and protects any information that you give Fry & Brown in line with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and applies to candidates, clients, suppliers and website users. Fry & Brown is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy policy.

Fry & Brown may change this policy at any time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

In this Privacy Policy, “personal data” means any data relating directly or indirectly to an individual, from which it is practicable for the identity of the individual to be directly or indirectly ascertained.

What personal data do we collect?
We may collect personal data including your contact details, your CV (and details contained within) and other information relevant to job applications. We may also keep a record of correspondence to and from you.

When and how do we collect personal data?
The most common circumstances in which we collect personal data are when you register as an employment candidate with us or when you contact us via telephone, email, this website or in person. We may also collect additional personal data about you from your referees nominated by you and from publicly available sources. Where we obtain your information through LinkedIn or other business networking sites we will follow up with an email (where email addresses are available) which will include a link to our Privacy Policy.

What do we use personal data for?
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • the purpose for which you provided it to us; for example: when you register as an employment candidate with us, we may use your personal data to verify the information and references you provide, and to assess your suitability for employment opportunities, to contact you about suitable positions.
  • purposes which are directly related to the purpose for which you provided it to us; for example: when you contact us through the website, we may use your personal data to respond to you.
  • internal record keeping.
  • to improve our services.
  • any other purposes to which you have consented.

Do we use personal data for direct marketing?
When you register as an employment candidate with us, we may contact you from time to time about suitable positions as part of our service. Sometimes, we may contact individuals who have not registered with us, if we think they may be suitable for a particular position. In that case, we will comply with any applicable local laws before we offer any service to that individual.

When we conduct direct marketing on a more general basis using email addresses we will comply with any applicable local laws; for example, in the UK, by providing a clear and easy mechanism for individuals to withdraw consent to receiving this sort of direct marketing message in the future.

We may periodically send promotional emails which we think you may find interesting using the email address which you have provided.

We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.

To whom do we disclose personal data?
The third parties to whom your personal data will be disclosed will depend on the purposes for which that personal data is used. Generally, we may disclose your personal data as necessary for:

  • the purpose for which you provided it to us; for example, when you register as an employment candidate with us, we may disclose your personal data to prospective employers, referees nominated by you and third-party contractors who provide services which assist us to carry out the above purposes.
  • purposes which are directly related to the purpose for which you provided it to us.
  • any other purposes to which you have consented.

In exceptional circumstances, we may be required or permitted by law to disclose personal data, for example to law enforcement authorities or to prevent a serious threat to public safety.

What are our legitimate interests?
Our legitimate interests in holding personal data are to assist our clients’ resourcing and our candidates career aspirations by holding a database of information and introducing Candidates to Clients.

We believe that it is reasonable to expect that if you have posted your professional background on a job board or business networking site, which allows the public (including recruiters) to view your information, that you are happy for us to collect and otherwise use your personal data to offer or provide our recruitment services to you.

How is personal data secured?
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

How long is personal data retained for?
We retain accurate personal data for as long as we need it for our legitimate business interests and where you are happy for us to do so. We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

We may archive personal data, delete all or part of it, or pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database.

How can you control your personal information?
The GDPR gives you control of your personal information. If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible, at team@fryandbrown.com. We will promptly correct any information found to be incorrect.

You have the right to request erasure, and to restrict the collection or use of your personal information. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by emailing us at team@fryandbrown.com.

You may request the transfer of your information to another party if practical.

You may request details of personal information which we hold about you under the GDPR. There are certain exemptions under applicable law which may apply to personal data access and correction requests. If you would like a copy of the information held on you, please email us at team@fryandbrown.com. We may require that the person requesting access or correction provide suitable identification.

We will try to respond to all legitimate requests within one month. Occasionally it may take us longer in which case, we will notify you and keep you updated.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should look at the privacy statement applicable to the website in question.

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